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  4. Add or Remove Members in a Distribution Group

Add or Remove Members in a Distribution Group

In the Outlook Desktop app

Time needed: 1 minute.

Add members to your distribution group using the Outlook application installed on your computer

  1. Open the Address Book

    Click on Address Book in the Find section of the Home ribbon in Outlook

  2. Click on the down arrow on the drop down list under Address Book

    Select All Distribution Lists- your firstname.lastname@ag.tamu.edu

  3. Double click on the group you want to manage

    *If you do not see your group, there are a few possible reasons:
    It has been hidden from the global address list
    It is a new group that has not yet synced to your Outlook offline address book
    It is a Microsoft 365 Group, or another type of group that is managed through a different method

  4. Click on the Modify Members button

    *Note that this interface only shows 1 group owner, but there could be multiple owners that are not shown.

  5. Select the members you want to add or remove

    To add a member, click on the Add button, and select the contacts you want to add
    To remove a member, select the member(s) you want to remove, and click on the Remove button

  6. Click OK to save

    If you are an owner of the group, you will be able to save and your changes will be synced to the Exchange server.

In Outlook Online

Time needed: 1 minute.

Add members to your distribution group using the Outlook in your web browser

  1. Log in to Outlook online at https://outlook.office.com

    Use your firstname.lastname@agnet.tamu.edu and your AgNet password

  2. Click the Settings gear icon in the top right menu

    Click on “View all Outlook settings” at the bottom of the pop up

  3. Click on General from the left panel

  4. Click on Distribution groups

    Distribution groups will appear on the secondary menu once you’ve clicked on General from the main menu.
    After a moment, any distribution groups that you manage will appear on the right side, under “Distribution groups that I own”

  5. Click on the group you want to manage

    Add or remove members under the Membership tab.

  6. Click on the + sign

    Add or remove members under the Membership tab

  7. Select what address book you want to use

    You can choose from:
    Default Global Address List
    All Contacts
    All Distribution Lists
    Offline Global Address List

    *You cannot add your personal contacts

  8. Click Save

    If you are an owner of the group, you will be able to save and your changes will be synced to the Exchange server.

Updated on November 1, 2021

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